Job Description

Position Overview

We are seeking a highly organized and proactive Administrative Assistant. This role is ideal for someone who thrives in a fast-paced environment and is committed to supporting work that impacts underserved communities. The ideal candidate will be skilled in G Suite, capable of managing multiple priorities, and comfortable drafting professional communications.

Key Responsibilities:

• Track progress on delegated projects, assignments, and deadlines from direct reports or partners.
• Track document submission deadlines and archive completed items to support timely reporting and compliance.
• Maintain a master task tracker or project dashboard.
• Manage the Senior Director’s calendar, including scheduling internal and external meetings, coordinating travel, and ensuring preparedness for appointments.
• Maintain and organize digital files for grants, contracts, reports, and program materials, ensuring version control and accessibility via Google Drive.
• Take detailed meeting notes and support follow-up actions.
• Support inventory audits and assist in tagging or tracking agency assets.
• Prepare summaries of team progress or outstanding issues for weekly leadership updates
• Handle sensitive and confidential information with discretion.

Qualifications:

• Proven experience in an administrative role.
• Strong proficiency in G Suite (Google Docs, Sheets, Calendar, Drive, etc.).
• Excellent written and verbal communication skills with a professional tone.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Self-starter with the ability to anticipate needs and work independently.
• Experience in a nonprofit, housing, or human services setting preferred.

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