Job Description

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients worldwide. Our client is the brand name of Deere & Company, an American corporation that manufactures agricultural machinery, heavy equipment, forestry machinery, diesel engines, drivetrains used in heavy equipment, and lawn care equipment.

Job Title: Administrative Assistant

Location: Ankeny, IA 50023

Duration: 14 Months

Job Type: Contract

Work Type: Hybrid

Shift Timings: 7:00am - 4:00pm

Job Description:

• Performs administrative duties in support of a department and typically supports a manager; performs clerical office duties such as document processing, report preparation, and data retrieval and filing; coordinates meetings, travel, and ordering supplies; researches or resolves discrepancies following prescribed procedures; updates and maintains process documentation; and may receive project work consistent with the skills and skill level found in the jobs other work.

Duties:

• Responds to standard inquiries from internal and external customers.

• Refers complex requests to appropriate staff members.

• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.

• Maintains and updates established web sites with the assistance of basic web publishing software applications.

• Prepares and maintains documentation of department processes.

• Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures.

• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).

• Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers.

• Files documents in accordance with defined procedures for on-site storage as well as long-term archiving.

• Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.

• Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.

• Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures.

• The Administrative Assistant will provide essential administrative support to the Hay & Harvest Engineering team, with a focus on travel coordination, meeting logistics, and light project-related paperwork.

• This role is ideal for someone who is detail-oriented, organized, and enjoys supporting a dynamic engineering environment.

Job Responsibilities:

• Travel Coordination: Arrange domestic and international travel for team members, including flights, lodging, transportation, and itineraries.

• Meeting Support: Schedule and coordinate meetings, prepare agendas, and ensure meeting logistics are in place.

• Expense Reporting: Assist with compiling and submitting travel and expense reports in accordance with company policy.

• Administrative Support for Project Activities: Handle routine forms, assist with routing documents for signatures, and help track basic project-related tasks.

• Calendar Management: Help manage calendars for team leaders, ensuring alignment across key meetings and deadlines.

• General Administrative Tasks: Order supplies, manage shared team resources, and assist with onboarding logistics for new team members.

Skill Set Requirements:

• Experience using Microsoft office tools (Outlook, Word, Excel, and Teams in particular)

• Looking for 1-3 years of experience in an administrative role

• Must have good written and verbal communication skills

• Must have good attention to detail

• Must have experience with calendar management

• Must have experience with handling travel arrangements

• Must be organized

TekWissen Group is an equal opportunity employer supporting workforce diversity.

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