Job Description

Legal Secretary for Insurance Defense Attorneys Location Tulsa, OK (Downtown area) :

Legal Secretary/Assistant

Full-Time (40 hours per week)

FLSA CLASSIFICATION Non-Exempt, Hourly

Rhodes Hieronymus is seeking an experienced secretary who will support two busy law partners. Candidates with an eye for detail, professional demeanor, great organization and communication skills are encouraged. Our employees enjoy a collaborative culture and work together to maintain high standards of client service. With 90 years of legal integrity and a competitive compensation package, this is an exceptional next step in your career. A set schedule of eight hours a day, Monday-Friday working in the office during business hours is required.

JOB SUMMARY

This position will provide administrative support to two-three attorneys who have various types of case files including medical malpractice, contract interpretation, product liability and environmental law.

THE RIGHT FIT

This is a unique opportunity to work in a respectful and enjoyable environment. Our firm values individuals who are reliable, organized, passionate, self-motivated, and detail-focused.

PRIMARY RESPONSIBILITIES

• Transcribe, review, revise or draft a variety of legal documents including pleadings, subpoenas, contracts, summonses, and appeals.
• Organize and coordinate legal meetings including client interviews, hearings and depositions; assist with meetings utilizing Zoom or other platforms.
• Accurately diary and calendar discovery and other events.
• Manage and update case files by hard copy or in the case management database.
• File documents with federal and state courts via courier, in person, postal mail or online.
• Assist with billing and recording time accurately for billing purposes.
• Assist with travel plans and expense reports as requested.
• Manage email, calendar, task lists and document management
• Maintain professional greeting and meeting spaces.
• Order office supplies and verify deliveries for accuracy.

EDUCATION

· High School Diploma or GED is required; at least 30 college credit hours, military training or technical school studies in a relevant area preferred

· Candidates with administrative support, paralegal or project management certification are highly desired

DESIRED SKILL SET

The skills and abilities to be successful in this position include:

· Have at least 2 years of management level administrative support experience.

· Working knowledge of civil procedures, forms and legal terminology

· Ability to maintain confidentiality and respect the privacy of our employees and clients; professional approach to assignments with the ability to adjust work priorities, when necessary

· Proficient in Microsoft Office including Excel and Word and also Adobe Acrobat; experience using Juris and Perfect Law databases is a definite plus.

· Familiarity with local, state and federal filing rules

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Free parking
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Travel requirement:

• No travel

Experience:

• Secretarial or Office Manager: 5 years (Required)

Language:

• English (Required)

Work Location: In person

Job Tags

Hourly pay, Full time, Contract work, Local area, Flexible hours, Shift work, Day shift, Monday to Friday,

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